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Cascade Dock Dogs

BY-LAWS

Article I – Membership

Section 1.

Eligibility for membership is open to all persons who are in good standing with Cascade Dock Dogs Club and who subscribe to the purposes of this Club. To be eligible to vote on club decisions you must be 18 years or older and in good standing with this Club.

Charter Membership – members who helped found the club, whether they actively attended any of the meetings prior to the application for accreditation, or worked behind the scenes to support the efforts of the club.

Family Membership – spouse, significant other or child of a charter or general member, Family members are eligible to participate in all Club events. Family members 18 or older are entitled to voting rights.

Single Membership – members who have applied for, and been accepted into the club. They are entitled to voting rights and participating in all Club events.

While membership is to be unrestricted as to residence, the club’s primary purpose is to promote the sport of dog dock jumping in the northwest Oregon and southwest Washington area.

Section 2. Dues.

Membership shall be $30 for a single membership and $50 family membership. No member may vote whose dues are not paid for the current year.

Section 3. Election to Membership.

Each applicant for membership shall apply on a form as approved by the club board of directors and which shall provide that applicant agrees to abide by the constitution and bylaws and the rules of Cascade Dock Dogs. Accompanying the application, the prospective member shall submit dues payment for the current year.

Membership shall not be discriminated against on the basis of race, color, nationality, sex, religion, or the basis of breed, or mixed breeding of any member’s dog(s).

Section 4. Code of Ethics.

All members must follow the Cascade Dock Dogs Code of Ethics attached to these By-laws as Exhibit A. Failure to abide by the Code of Ethics can result in disciplinary action and/or expulsion as provided by Article VI.

Section 5. Termination of Membership. Membership may be terminated by:

(a) Resignation. Except when in debt to the Club any member may resign by giving written notice to the Secretary.

(b) Lapsing. A member shall be lapsed and automatically terminated if a member’s dues remain unpaid 60 days after the date on which the dues are due. The Board may grant an extension until January 1 on an individual basis and for sufficient cause.

Article II: Meetings and Voting

Section 1. General Club Meetings.

Meetings of the club shall be held a minimum of four times in a fiscal year, within the greater Portland/Vancouver area at such hour and place as may be designated by the board of directors. Notice of each such meeting shall be e-mailed by the Secretary no less than 7 days prior to the date of the meeting. The quorum for such meetings shall be 10 percent of the members in good standing

Section 2. Board of Director Meetings.

Board Meetings. Meetings of the board of directors shall be held quarterly within the greater Portland area at such hour and place as may be designated by the board. Notice of each such meeting shall be e-mailed by the Secretary by no less than 4 days prior to the date of the meeting. The quorum for such meetings shall be a majority of the full board. A board member may send a proxy vote if the vote is emailed, or mailed prior to the meeting to the entire board.

Section 3. Voting.

Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the club at which he is present. General member proxy voting will not be permitted at any club meeting or election.

Article III: Directors and Officers

Section 1. Board of Directors.

The board shall be comprised of at least four officers and two other persons, referred to as members at large, of which shall be members in good standing and all of whom shall be elected to one two–year term at a General Meeting that has been designated the Club’s annual meeting as provided in Article IV and shall serve until their successors are elected. The officers and members at large will be voted in on alternating years allowing for board continuity. General management of the clubs affairs shall be entrusted to the board of directors.

Section 2. Officers.

The club’s officers, consisting of the President, Vice President , Secretary and Treasurer, shall serve in their respective capacities both with regard to the club and its meeting and the board and its meetings.

b) The President will oversee the board and member meetings and shall represent Cascade Dock Dogs at those occasions that require representation from this organization. The Vice President will oversee the Presidents duties in his/her absence and in other duties as required or prescribed in these by-laws

c) The Secretary shall keep a record of all meetings of the club and the board and of all matters of which a record shall be ordered by the club; have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep roll of the members of the club with their addresses, and carry out such other duties as are prescribed in these bylaws..

d) The Treasurer shall collect and receive all moneys due or belonging to the club. Moneys shall at all times be open to inspection by the board and a report shall be given at every meeting on the condition of the club’s finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year.

Section 3. Vacancies.

Any vacancies occurring on the board or among the offices during the year shall be filled at the next General Meeting of the Club.

Section 4. Compensation.

All directors, officers and committee members shall serve without compensation.

Article IV: The Club Year, Annual Meeting, Elections

Section 1. Club Year.

The club’s fiscal year shall begin on July 1st and end on the last day of June.

Section 2. Annual Meeting.

The annual meeting shall be held in the month of June, at which officers and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.

Section 3. Elections.

The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected.

Section 4. Nominations.

No person may be a candidate in a club election who has not been nominated. During the month of June, the board shall select a Nominating Committee consisting of 3 members in good standing, not more than one of who may be a member of the board. The board shall name a chairman for the committee and it shall be such a person’s duty to call a committee meeting, which shall be held prior to the June annual meeting.

(a) The committee shall nominate one candidate for each office and position on the board and, after securing the consent of each person so nominated, shall immediately report his or her nominations to the Secretary in writing.

(b) Nominations will be taken from the floor at the May general meeting, provided that the person so nominated does not decline when their name is proposed.

(c) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.

Article V: Committees

Section 1. The board may each year appoint standing committees to advance the work of the club in such matters as sanctioned Jumps, training/fun day events, annual awards, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.

Section 2. Any committee appointment may be terminated by a majority vote of the full membership of the board upon written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated.

Article VI: Discipline

Section 1. Violations of the Code of Ethics.

Violations of the Code of Ethics are not tolerated. charges of violations of the Code of Ethics brought by members of this Club pursuant to Article VI, Section 3, any Judge or official at an event may prefer charges for a violation of the Code of Ethics

Section 2.Charges.

Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the club or for a violation of the Code of Ethics. Written charges with specifications must be filed with the secretary of Cascade Dock Dogs Club. The Secretary shall also send a copy of the charges to each member of the board or present them at a board meeting, and the board shall first consider whether actions alleged in the charges, if proven might constitute conduct prejudicial to the best interest of the club or a violation of the Code of Ethics. If the board considers that the charges do not allege conduct which would be prejudicial to the best interest of the club or a violation of the Code of Ethics, it may refuse to entertain jurisdiction. If the board entertains jurisdiction of the charges, it shall fix a date for a hearing by the board not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he/she wishes.

Section 3. Board Hearing.

The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the board may by a majority vote of those present suspend the defendant from all privileges of the club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his/her fellow members at the ensuing club meeting which considers the board’s recommendation. Immediately after the board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the board’s decision and penalty, if any.

Section 4. Expulsion.

Expulsion of a member of the club may be accomplished only at a meeting of the club following a board hearing and upon the board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club, to be held within 60 days but not earlier than 30 days after the date of the board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board’s findings and recommendations, and shall invite the defendant, if present, to speak in his/her own behalf if he/she wishes. The members shall then vote by secret ballot on the proposed expulsion. A two-thirds vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board’s suspension shall stand.

Article VII: Amendments

Section 1.

Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by the Secretary for a vote within three months of the date when the Secretary received the petition.

Sections 2.

The constitution and bylaws may be amended by a quorom of 20 percent of all members in good standing, at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

Article VIII: Dissolution

Section 1.

The Club may be dissolved by the written consent of not less than two-thirds of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.

Article IX: Order of Business

Section 1. At meetings both of the board and the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

Roll Call

Minutes of last meeting

Report of President

Report of Secretary

Report of Treasurer

Reports of committees

Election of officers and board (at annual meeting)

Election of new members

Unfinished business

New business

Adjournment

Article X: Parliamentary Authority

Section 1. Anything not covered by the Constitution, Bylaws or Standing Rules shall be governed by Roberts Rules of Order, Revised.